Property / Facilities Manager Cover Letter Examples & Writing Guide

Dear Hiring Manager, I am applying for the Senior Property Manager position at CBRE. With 12 years managing Class A commercial office properties totaling over 3 million square feet, I am prepared to deliver exceptional asset performance and tenant satisfaction for your portfolio. My commercial property management experience includes: • Managed portfolio of 8 Class A office buildings valued at $450M with 95%+ occupancy rates • Reduced operating expenses by 18% through strategic vendor renegotiations and energy efficiency initiatives • Achieved tenant retention rate of 87% through proactive relationship management and responsive service delivery • Oversaw $25M in capital improvement projects including lobby renovations, HVAC upgrades, and parking structure repairs • Implemented property management software that improved work order response time by 40% I hold RPA and CPM designations and have deep experience with Yardi, MRI, and Angus work order systems. I understand that CBRE's reputation depends on delivering institutional-quality management that maximizes asset value while maintaining tenant satisfaction. I am excited to bring my expertise to CBRE's property management platform. Respectfully, Michael Anderson, RPA, CPM

Dear Hiring Manager, I am applying for the Facilities Manager position at JLL. With 8 years in facilities management for corporate campuses and critical infrastructure, I am prepared to deliver operational excellence and cost efficiency for your clients. My facilities management experience includes: • Managed 500,000 SF corporate headquarters with 2,500 employees and $8M annual operating budget • Led team of 15 in-house technicians and managed relationships with 25+ service vendors • Implemented preventive maintenance program that reduced emergency repairs by 60% • Achieved LEED Gold certification for existing building through sustainability initiatives • Managed data center facilities with 99.99% uptime requirements I hold FMP and SFP certifications from IFMA and am proficient in CMMS platforms including ServiceNow and IBM Maximo. I understand that JLL's integrated facilities management model requires both technical expertise and client relationship skills. I am committed to delivering world-class facilities management. Respectfully, Jennifer Liu, FMP, SFP

Dear Hiring Manager, I am applying for the Property Manager position at Brookfield Properties. With experience managing premier mixed-use developments and understanding of institutional ownership expectations, I am prepared to maximize asset performance for your portfolio. My property management experience includes: • Managed 400,000 SF mixed-use development with Class A office, retail, and parking components • Coordinated with retail tenants, office tenants, and residential management on shared building systems • Managed annual operating budget of $6M and capital budget of $2M • Led successful repositioning of retail component that increased tenant quality and base rents by 15% • Implemented tenant experience programs that improved satisfaction scores from 72% to 89% I understand that Brookfield's properties require sophisticated management that balances multiple stakeholder interests while maintaining institutional-quality operations. My experience with complex mixed-use assets has prepared me for this challenge. I am eager to contribute to Brookfield's exceptional portfolio. Respectfully, David Chen, CPM

Dear Hiring Manager, I am applying for the Assistant Property Manager position at Hines. With 4 years of commercial real estate experience and passion for delivering exceptional tenant experiences, I am prepared to support property operations for your prestigious portfolio. My property management experience includes: • Assisted in managing 600,000 SF Class A office tower with 40+ tenants • Processed tenant work orders, coordinated vendor services, and managed building access systems • Prepared monthly operating reports, variance analyses, and annual budget documentation • Coordinated tenant improvement projects from design through completion • Managed fire life safety compliance including annual inspections and tenant warden training I hold Texas Real Estate License and am pursuing CPM designation. I understand that Hines properties are known for exceptional quality and service. I am committed to upholding those standards. I am excited about the opportunity to grow my career with Hines. Respectfully, Ashley Williams

Dear Hiring Manager, I am applying for the Regional Property Manager position at Lincoln Property Company. With 15 years of commercial property management experience and proven track record of portfolio optimization, I am prepared to lead operations across your multi-state region. My regional management experience includes: • Oversaw portfolio of 15 office and industrial properties totaling 4M SF across 5-state region • Managed team of 8 property managers and coordinated with engineering and accounting staff • Achieved NOI growth of 12% annually through strategic leasing coordination and expense management • Developed and implemented standardized operating procedures across portfolio • Led successful integration of 5 acquired properties into company management platform I hold CPM designation and have extensive experience with institutional reporting requirements for pension fund and REIT owners. I understand regional management requires both operational excellence and leadership development. I am committed to driving performance across Lincoln's regional portfolio. Respectfully, Robert Thompson, CPM

Dear Hiring Manager, I am applying for the Facilities Director position at Cushman & Wakefield. With 18 years of facilities leadership experience and expertise in integrated facilities management, I am prepared to deliver strategic facilities solutions for your enterprise clients. My facilities leadership experience includes: • Directed facilities operations for Fortune 100 technology company across 50+ locations • Managed $75M annual facilities budget with team of 45 direct reports and 200+ contracted staff • Implemented workplace strategy initiatives supporting hybrid work and space optimization • Achieved 25% reduction in real estate footprint while maintaining employee satisfaction • Led sustainability program achieving carbon neutrality across North American operations I hold CFM certification and MBA with concentration in operations management. I understand that Cushman & Wakefield's IFM model requires strategic thinking, operational excellence, and client partnership. I am excited to bring transformational facilities leadership to C&W. Respectfully, Patricia Martinez, CFM, MBA

Dear Hiring Manager, I am applying for the Property Manager position at Equity Office. With experience managing trophy office assets and understanding of REIT operational requirements, I am prepared to deliver exceptional performance for your portfolio. My property management experience includes: • Managed 350,000 SF trophy office tower in downtown core with Fortune 500 anchor tenant • Maintained 97% occupancy through proactive tenant retention and seamless move-in experiences • Coordinated $10M lobby renovation project with minimal tenant disruption • Managed complex parking operations with 1,200 spaces and valet service • Achieved ENERGY STAR certification with score of 92 I hold CPM and LEED AP designations. I understand that REIT properties require exceptional attention to reporting accuracy, capital planning, and investor communication. My experience with institutional ownership has prepared me for these requirements. I am eager to contribute to Equity Office's portfolio excellence. Respectfully, Thomas Reynolds, CPM, LEED AP

Dear Hiring Manager, I am applying for the Plant Facilities Manager position. With 10 years managing facilities for manufacturing operations and understanding of production support requirements, I am prepared to optimize your facility operations. My manufacturing facilities experience includes: • Managed 750,000 SF manufacturing facility with 24/7 operations and 800 employees • Maintained 99.5% uptime for production-critical utilities including compressed air, process water, and electrical • Led $5M facility upgrade project including new HVAC, lighting, and loading dock expansion • Implemented TPM (Total Productive Maintenance) program reducing equipment downtime by 35% • Managed environmental compliance including air permits, stormwater, and hazardous waste I hold CFM certification and am experienced with CMMS implementation and predictive maintenance technologies. I understand that manufacturing facilities require reliability, safety, and cost efficiency. I am committed to supporting your production excellence through world-class facilities. Respectfully, James Wilson, CFM